Using the Combined Power of Microsoft Word and Adobe PDF Files

Any electronic document that you would like to work with will be produced in three main stages - creation, storage and transmission or sharing. For most purposes, you will find that the Adobe PDF files have distinct advantages over the Word doc files.

" If the document you are creating has to be print-ready, the only way you can ensure a high-quality product is by creating it as a PDF file. PDF files are the only format that do not create any distortion in the high-resolution images or the page layout of the original document thereby ensuring that everyone who views it on their screen will see the exact same thing that you do. Not surprisingly, most professional printers insist on print jobs being provided in print-ready PDF files.
" Similar to print jobs, if you would like to share any information online and would like to make sure that the content appears the same across all browsers, the obvious choice is a PDF file. There are some fears that constant access to the file could result in a corrupt pdf but there are quick ways of restoring the file so that no data is lost. You can thus put up documents such as manuals, marketing brochures, technical papers and so on for the benefit of your customers with the absolute assurance that the content will be displayed correctly every time. You could also create PDF files that have a table of contents, contain hyperlinks within the document and can be searched.
" PDF files are fairly small in size and you can compress them further making them even more compact. They are thus ideal for storing a large volume of information. Since PDF files can be designed to be searchable, they are a natural choice for archiving information. Using PDF files, you can easily store, organize and categorize the archived information.
" The popularity of PDF files has led to the development of many third-party restoration tools such as Advanced PDF Repair from DataNumen that help in recovering data from corrupt pdf files. No matter what the extent of damage, these sophisticated tools can easily recover all the data and images from the corrupt file.
" One final advantage of PDF files is the security they offer. With the help of passwords or digital IDs, you could secure the data in the PDF files so that no unauthorized person is able to make any changes in them.

Despite these great benefits, there are some areas where the Word document has distinct advantages. Reusing images from a PDF file is nearly impossible since they are embedded in the document - in fact, trying to reuse embedded content will only lead to corrupt pdf data - while you could easily extract and reuse images from a Word document. Microsoft Word is a very user-friendly word processor that lets you easily edit large documents, change fonts and styles easily as well as change the flow of the content.

In order to use the best features of both the Word documents and the Adobe PDF files, you should use them in combination - use Microsoft Word to edit and create the documents. Then save them in the PDF format so that you can easily store them, archive them and share them online.